At a glance
Apollo details are based on publicly available information as of September 2026. Always verify current details on their website.
Feature by feature
Read as of September 2026 from both products’ own documentation, line by line. A dash means we could not find it published, which is not the same as it being absent.
The record
CRM record for contacts, companies and deals
Outsales
Apollo
Sends from your own mailbox
Outsales
Apollo
Runs on top of an existing CRM
Outsales
Apollo
Payments and revenue on the contact
Outsales
Apollo
Product usage signals on the contact
Outsales
Apollo
Finding and reaching people
Built-in contact database
Outsales
Apollo
Multi-step sequences
Outsales
Apollo
Inbox warm-up and deliverability suite
Outsales
Apollo
Parallel dialer
Outsales
Apollo
Meeting scheduler
Outsales
Apollo
Every email written for the person receiving it
Outsales
Apollo
The autonomy layer
Decides who to act on, contact by contact
Outsales
Apollo
A decision log in plain English, with the reason
Outsales
Apollo
Autonomy you can dial down
Outsales
Apollo
Lead scoring
Outsales
Apollo
Replies read, classified and routed
Outsales
Apollo
Calls and meetings recorded and summarised onto the record
Outsales
Apollo
Commercials
Free plan with no end date
Outsales
Apollo
Priced per seat
Outsales
Apollo
Pricing, side by side
Outsales
- Manual: free forever, one seat, 2,000 contacts and 300 emails a month
- Autonomous: $99 a month with 200 credits, around 45 to 50 contacts run end to end by the AI
- No per-seat fee: adding people does not change the price
- Every product and every integration included in both plans
- 50 AI credits once, with no card, to test the autonomous half
Apollo
- Free plan: 900 credits per seat a year, two sequences and 150 minutes of call recording
- Basic: $49 per seat a month billed annually, with 30,000 credits a year per seat
- Higher tiers add intent topics, inbound routing and deeper enrichment
- Credits govern how much data you can export, enrich and score
- Cost grows with headcount, since the price is per seat
Apollo pricing as published on their own pricing page in September 2026. Plans change, so check it before you decide.
What switching from Apollo takes
Most of the move is a list and a mailbox, because the two products do not fight over the same system of record. You can also run them side by side: Apollo for sourcing, Outsales for working the people it finds.
Effort: Low
Contacts and companies
ImportsCSV export from Apollo, or a CRM sync if both are connected to the same one
Custom fields
ImportsExtra columns map to custom fields on import
Mailbox and sending
ImportsReconnect Gmail or Outlook; sending limits and windows are set once
Sequence copy
RebuildSteps and timing are quick to recreate, and the copy is rewritten per contact anyway
Workflow branches
RebuildThere is no branch builder to port: the Orchestrator decides per contact instead
Dialer and scheduler
RebuildKeep them in Apollo or use your existing tools; neither is documented here
Outsales vs Apollo in depth
Best fit
Apollo suits a team whose constraint is the list: no data provider, reps who need names and numbers today, and a manager who wants dialing and sequencing in the same seat. Outsales suits a team that already knows who to talk to and is losing deals in the follow-up, where the work is deciding, writing and reading replies rather than finding people.
How the pricing behaves
Apollo charges per user and meters data usage in credits, so cost grows with headcount and with how aggressively you export. Outsales charges for work done: the manual half is free on one seat and the autonomous half is a flat monthly fee with a credit allowance, so adding a colleague does not change the invoice.
How far the automation goes
Both call parts of their product agents. The difference is where the decision sits. Apollo publishes a workflow engine with branches, conditions and manual review before contacts enter. Outsales has no branch builder: an Orchestrator reads what arrived and chooses the worker or skill, then writes down what it did and why, which is the artefact that makes autonomy safe to leave on.
The data underneath
Apollo's advantage is its own database, which is a genuine moat and the reason many teams buy it. Outsales does not try to compete there: it reads signals you already own, such as email, calendar, Stripe billing and Intercom conversations, and turns those into a score and a next action.
Deliverability and sending
Both send from your mailbox rather than a shared pool, which is the setup that protects a domain. Outsales adds a daily cap per mailbox, a send window in the recipient's time zone and suppression applied across every campaign. Neither product warms a new domain for you, so an address with no history needs warming elsewhere first.
Where Apollo is the better answer
If your team dials, if you need a meetings scheduler in the same tool, or if buying a contact database is the whole point of the purchase, Apollo covers that ground and this product does not. Running both is common and sensible: source in Apollo, work the pipeline here.
What Outsales does
- An Orchestrator reads what came in and decides which worker or skill should run, without a workflow builder
- Every decision it takes is written down in plain English, with the reason, so you can read its work before you trust it
- AI Workers that do a job end to end: follow-ups written and sent, meetings joined and summarised, a Slack message to you when a client writes
- Skills the Orchestrator can reach for: score buy intent, enrich a lead, update the CRM, mark a company lost or customer, ask you when it is unsure
- Lead scoring from 0 to 100 on your own signals: email, Stripe, Intercom, calendar and product usage, with deterministic floors so the number is a policy, not a guess
- Outbound, AI follow-up, lead scoring and an AI writer in one place, sharing one contact record
- Runs on top of Pipedrive, HubSpot, Salesforce or ActiveCampaign, or as your CRM if you do not have one
- Sends from your own inbox (Gmail, Outlook, SendGrid, Resend, SMTP) with daily caps, and stops the sequence the moment someone replies
- Every email written from scratch for the person receiving it, under the brand rules you write in plain English, and never sent with a placeholder still in it
- You set how far each worker can go: full autonomy, approval on the ones that matter, or approval on everything
- Priced on credits, not licences: the CRM, inbox sync and sequences are free forever, and $99/month covers around 45 to 50 contacts run end to end by the AI, with no per-seat fees
Where Apollo is strong
- Large B2B contact database with search and enrichment
- Built-in email sequencing and A/B testing
- Free plan and self-serve, per-seat pricing
Best for: Teams that want a large B2B contact database plus built-in email sequencing.
The main difference
Apollo pairs a large prospecting database with sequencing, priced per seat with credit limits. Outsales is an autonomous, flat-priced platform that writes per-contact, follows up, scores intent and manages the CRM. Different model: a data-and-sequencing toolkit vs an end-to-end autonomous system.
Choose Outsales if…
- You want one autonomous system for outbound, follow-up, CRM and intent
- You'd rather pay for the work done than for seats and add-ons
- You want to keep your CRM and send from your own inbox
Choose Apollo if…
Teams that want a large B2B contact database plus built-in email sequencing.
Trusted by salespeople who work at these companies
The system
Not a bundle of tools. One machine.
An Orchestrator reads what came in and decides who should act. Workers do a job from start to finish. Skills are what they reach for on the way. Everything writes to the same contact record, so what one of them learns the rest already know.
The Orchestrator
Every email, payment, chat and meeting goes through it. It decides which worker or skill should run, and writes down why, in plain English. There is no workflow builder to maintain.
Follow-up Worker
Reads the thread, works out when the next one is due, writes it and sends it from your inbox.
Meeting Notetaker
Joins Meet, Zoom and Teams. Records, transcribes and writes the summary onto the contact.
Personal Assistant
Messages you on Slack when a client writes. Reply, translate or archive without leaving it.
Seven skills
Where you work
Cold Email Software
Every message written from scratch for the person receiving it, then sent from your own inbox with daily caps and reply detection.
Sales Follow-up Software
Keep the CRM you have, or run without one. It decides when the next follow-up is due, writes it, and stops the second someone replies.
AI CRM
Contacts, notes and stages kept current by the workers, with every decision written down so you can read its work before you trust it.
Lead Scoring
Every contact scored 0 to 100 from your own emails, payments, chats and meetings, with the reason behind every move.
AI Email Writer
Teach it your brand, your products and the phrases you never want used. Nothing leaves with a placeholder still in it.
Switch one worker on
Connect what you already use and read what it decided by Friday. Start free, no credit card.