AI Email Writer

AI Email Writer that
scales your brand voice

Define how your team writes once. Teach the AI your brand, your products, your no-go zones. It applies them to every email — automatically.

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📝

AI Instructions

Rules and guidelines the AI follows when generating emails

1Always mention free 14-day trial in the first email.
2Use formal tone for enterprise contacts (>1k employees).
3Never mention pricing before a meeting is booked.
4When follow-up count > 3, suggest a 15-min call instead.
5Mention partnerships only if contact works at a partner brand.
6Max 80 words per email — concise wins replies.
6 rules · parsed into 14 constraintsSave & Parse
🌐

Websites crawled

outsales.ai120 pages
indexed
docs.outsales.ai84 pages
indexed
📄

Documents uploaded

PDF
Capabilities.pdf254 KB
indexed
DOCX
Startup plan.docx36 KB
indexed
MD
Security overview.md43 KB
indexed
MD
kb-full.md534 KB
processing

Trusted by salespeople who work at these companies

TeachfloorRE/MAXHall & PartnersGoPillarDaybreak Hotel
Plain-English Instructions

Write the rules in your language. AI follows them.

No DSL, no template syntax. You write rules in English. The parser turns them into structured, enforceable constraints — and shows you exactly what it understood.

  • Scope rules to org, agent, or specific sequence
  • Auto-clarification loop — parser asks if a rule is ambiguous
  • Visible parser output — see what the AI will actually enforce
  • Negative guards auto-injected for conditional clauses
Custom Instructions · Parser Output

Plain English → Enforceable Rules

You write English. The parser turns it into structured constraints.

Input

“Use formal tone for enterprise contacts”

↓ parsed
Rule

company_size > 1000 → tone:formal

P10
Rule

meeting_booked != true → exclude(topic:pricing)

P20
Rule

output.length ≤ 80 words (hard cap)

P10
✓ Validator enforces all 14 constraints before send0 violations today
Compliance Built-In

Every email validated against your rules before send

Every email passes a pre-send validator. Banned phrases are blocked. Conditional clauses fire on matching contacts only — and explicitly inject negation when they don't apply, so the AI never accidentally mentions what shouldn't be there.

  • Banned phrases — hard-blocked at send
  • Conditional clauses — if/then matched per contact
  • Approved brand mentions — competitor names auto-filtered
  • Language coercion — emails always in the contact's language
Compliance Validator

Banned phrases · blocked at send-time

ASAPurgentsynergyleveragecircle backlow-hanging fruit

Conditional clauses · evaluated per contact

✓ MATCH
if if contact works at Hilton or Accorthen mention our partnership with that brand
✓ MATCH
if if contact size < 50then omit enterprise case studies
○ SKIP
if if competitor mentioned in threadthen do not name competitor — pivot to ROI

🛡 Negative guard auto-injected

DO NOT mention partnerships with Hilton, Accor for this contact.

Quality Validator

No email sends with an unresolved merge tag

No customer will ever receive an email starting with "Hi {{first_name}}". The quality validator hard-blocks any draft with unresolved merge tags, broken templates, or missing required context — and queues it for regeneration.

  • Unresolved merge tags → hard-block, queued for regen
  • Last-viewed guard — never approve an email that changed after you saw it
  • Bulk regen requires written feedback (AI learns from corrections)
  • Approved emails are protected — bulk regen never overwrites manual edits
Quality Validator · Hard-Block
✕ Hard-blockedunresolved merge tags detected

Hi {{first_name}}, just following up at {{company_name}}…

regenerate
✓ Cleared to sendall tags resolved · validator OK

Hi Sofia, just following up at Northbridge — quick question about your Q2 roadmap…

Blocked today

14

Sent clean

538

Block rate

2.5%

Frequently asked questions

Teach your AI to write
like your best rep.

Upload your docs, set rules in plain English, send brand-safe emails at scale. Banned phrases blocked. Compliance enforced.

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