At a glance
Topo.ai details are based on publicly available information as of September 2026. Always verify current details on their website.
Feature by feature
Read as of September 2026 from both products’ own documentation, line by line. A dash means we could not find it published, which is not the same as it being absent.
The record
CRM record for contacts, companies and deals
Outsales
Topo.ai
Sends from your own mailbox
Outsales
Topo.ai
Runs on top of an existing CRM
Outsales
Topo.ai
Payments and revenue on the contact
Outsales
Topo.ai
Product usage signals on the contact
Outsales
Topo.ai
Reaching people
Built-in contact data
Outsales
Topo.ai
Multichannel sequences
Outsales
Topo.ai
Third-party intent signals
Outsales
Topo.ai
Deliverability management
Outsales
Topo.ai
Every email written for the person receiving it
Outsales
Topo.ai
The autonomy layer
Decides who to act on, contact by contact
Outsales
Topo.ai
A decision log in plain English, with the reason
Outsales
Topo.ai
Autonomy you can dial down
Outsales
Topo.ai
Buying intent scoring
Outsales
Topo.ai
Replies read, classified and routed
Outsales
Topo.ai
Calls and meetings recorded and summarised
Outsales
Topo.ai
Commercials
Free plan with no end date
Outsales
Topo.ai
Priced per seat
Outsales
Topo.ai
Pricing, side by side
Outsales
- Manual: free forever, one seat, 2,000 contacts and 300 emails a month
- Autonomous: $99 a month with 200 credits, around 45 to 50 contacts run end to end
- No per-seat fee: adding people does not change the price
- Every product and every integration included in both plans
- 50 AI credits once, with no card, to test the autonomous half
Topo.ai
- Solo: $89 per seat a month, up to two seats, 1,000 credits
- Team: $129 per seat a month from three seats, 1,600 credits
- Enterprise: custom from ten seats, 2,000 credits and dedicated support
- Software plus onboarding and outbound consulting from their team
- Free trial available; no permanent free plan
Topo.ai pricing as published on their own pricing page in September 2026. Plans change, so check it before you decide.
What switching from Topo.ai takes
Topo is a prospecting layer with a service attached, so the move is a list and a mailbox. What you lose is the human consulting, which is part of what you were paying for.
Effort: Low
Contacts and lists
ImportsCSV export, or the shared CRM sync
Mailboxes
ImportsReconnect Gmail or Outlook; caps and windows are set once
Sequences
RebuildSteps recreate quickly; copy is written per contact here
Signal-based lists
RebuildHiring, funding and competitor signals are not read here
Sending domain setup
RebuildDomain and inbox management are not part of this product
Outsales vs Topo.ai in depth
Best fit
Topo suits a team that wants prospecting plus a person who helps them run it, with approval before anything leaves. Outsales suits a team that wants the system to act on its own pipeline without a consultant in the loop.
How the pricing behaves
Topo charges per seat with a credit allowance, so the bill grows with the team. Outsales charges credits with no per-seat component, and publishes both plans.
Approval, in both products
Copilot mode with lead approval is a real and sensible design, and it is the same instinct as the approval settings here. The difference is the default: Topo assumes a rep reviews, this assumes the system acts and lets you narrow that whenever you want.
Where the signals come from
Topo watches the market: competitors, hiring, funding, CRM changes. This watches your own house: replies, meetings, payments and product usage, which is narrower and much more specific.
Software with a service
Topo sells onboarding and outbound consulting alongside the tool, which is genuinely useful for a team with no outbound experience. Nothing here replaces that.
Where Topo is the better answer
If you want a prospecting platform with external signals and expert help setting it up, Topo covers that and this product does not.
What Outsales does
- An Orchestrator reads what came in and decides which worker or skill should run, without a workflow builder
- Every decision it takes is written down in plain English, with the reason, so you can read its work before you trust it
- AI Workers that do a job end to end: follow-ups written and sent, meetings joined and summarised, a Slack message to you when a client writes
- Skills the Orchestrator can reach for: score buy intent, enrich a lead, update the CRM, mark a company lost or customer, ask you when it is unsure
- Lead scoring from 0 to 100 on your own signals: email, Stripe, Intercom, calendar and product usage, with deterministic floors so the number is a policy, not a guess
- Outbound, AI follow-up, lead scoring and an AI writer in one place, sharing one contact record
- Runs on top of Pipedrive, HubSpot, Salesforce or ActiveCampaign, or as your CRM if you do not have one
- Sends from your own inbox (Gmail, Outlook, SendGrid, Resend, SMTP) with daily caps, and stops the sequence the moment someone replies
- Every email written from scratch for the person receiving it, under the brand rules you write in plain English, and never sent with a placeholder still in it
- You set how far each worker can go: full autonomy, approval on the ones that matter, or approval on everything
- Priced on credits, not licences: the CRM, inbox sync and sequences are free forever, and $99/month covers around 45 to 50 contacts run end to end by the AI, with no per-seat fees
Where Topo.ai is strong
- Copilot model, the agent drafts and proposes, you approve
- Deep two-way HubSpot integration with full activity logging
- Trained on your knowledge base, call transcripts and CRM
Best for: HubSpot-centric teams wanting an AI SDR copilot with deep two-way HubSpot sync.
The main difference
Topo is an AI SDR copilot with a HubSpot-native, human-in-the-loop approach to outbound. Outsales is all-in-one: outbound plus follow-up, autonomous CRM and buy intent: works across multiple CRMs, and is flat-priced at $99/mo.
Choose Outsales if…
- You want one autonomous system for outbound, follow-up, CRM and intent
- You'd rather pay for the work done than for seats and add-ons
- You want to keep your CRM and send from your own inbox
Choose Topo.ai if…
HubSpot-centric teams wanting an AI SDR copilot with deep two-way HubSpot sync.
Trusted by salespeople who work at these companies
The system
Not a bundle of tools. One machine.
An Orchestrator reads what came in and decides who should act. Workers do a job from start to finish. Skills are what they reach for on the way. Everything writes to the same contact record, so what one of them learns the rest already know.
The Orchestrator
Every email, payment, chat and meeting goes through it. It decides which worker or skill should run, and writes down why, in plain English. There is no workflow builder to maintain.
Follow-up Worker
Reads the thread, works out when the next one is due, writes it and sends it from your inbox.
Meeting Notetaker
Joins Meet, Zoom and Teams. Records, transcribes and writes the summary onto the contact.
Personal Assistant
Messages you on Slack when a client writes. Reply, translate or archive without leaving it.
Seven skills
Where you work
Cold Email Software
Every message written from scratch for the person receiving it, then sent from your own inbox with daily caps and reply detection.
Sales Follow-up Software
Keep the CRM you have, or run without one. It decides when the next follow-up is due, writes it, and stops the second someone replies.
AI CRM
Contacts, notes and stages kept current by the workers, with every decision written down so you can read its work before you trust it.
Lead Scoring
Every contact scored 0 to 100 from your own emails, payments, chats and meetings, with the reason behind every move.
AI Email Writer
Teach it your brand, your products and the phrases you never want used. Nothing leaves with a placeholder still in it.
Switch one worker on
Connect what you already use and read what it decided by Friday. Start free, no credit card.